Friday, March 6, 2009

Preparing for a Business Presentation

Setting up and giving your initial business presentation or speech can be discouraging. At times you may find it tough to decide what you wish to speak and how to speak it, or probably the idea of speaking in front of the spectators frights you. It is a fact that some people are naturally skilled at public speaking, but with the help of direction, anybody can prepare and deliver an authentic speech that will be considered for all the perfect reasons and motivation.

Your primary step might be to sit down with a pen and a paper and charge ahead into the first line of your speech. However, you will preserve much time and effort, not to state much provoking re-writing, if you start instead of dedicating some amount of time to cautious scheduling of your speech. Through efficient preparation, you will be capable of answering or sorting out all the queries and doubts related to your speech before they come up. The contents of your speech and how you deliver it, are based on five significant aspects namely:
Circumstances.
Spectators or listeners.
Reason.
Hypothesis.
Extra information.

Circumstances: -
The circumstances will naturally have an immense bearing on you presentation. The aspects that contribute to the circumstances are the amenities available for your presentation, time and the background of your presentation.

Amenities comprise the venue, seating, lighting, projection facilities, ventilation, sound, etc. Generally, experienced and qualified speakers check out the room or hall in advance and come prepared for any lacunae.

Time refers to both, the time of the day you are going to give presentation and the duration of your speech. Uncomplicated and realistic presentations may work well during the morning time, but if you need to give a speech after dining, you have to adjust your observation or comments to the circumstance. As far as the time limit of the speech is concerned, most commercial presentations are short or to the point. As a result, it is advisable to present the main or significant points or terms in the first few minutes.

Background refers to the events surrounding your speech or presentation. It is your duty to regard your group members, whenever you are presenting in a group. It may happen that they might have probably left a good or bad impression in their minds of the spectators and therefore, you need to adjust yourself to the present situation just before presenting your part. Apart form these events; the current state of affairs in your organizations can also affect the presentation. For instance, if you are supposed to present a new proposal on budget just after your organization has undergone a fiscal loss, you should highlight or pay more attention to those factors of your budget that focus on reducing the costs.

The circumstances will state not only the content of your presentation, but also the time, the tone, and the expectations of the spectators. For instance, laughter or humor may be improper at the time of commercial presentation, while it is always acceptable at the time of wedding speech, or a sports event. You should also be conscious regarding your responsibility and task and any sort of observations that you make at the time of your presentation. For instance, if you are presenting the final report of your project to a group of seniors, you have to be cautious of the short time, firm but polite tone and also the expectations of your seniors. Be careful of the circumstances and your role in it.

In BM English Speaking's Advanced English and Communication Skills course, participants are trained to prepare for professional presentations. For more information log on to: www.bmconsultantsindia.com

Wednesday, March 4, 2009

The Context of Business Presentations and Public Speaking

The most significant thing is the potentiality to speak efficiently in front of public. Associates of groups, companies or institutes have to frequently deliver speeches to large or small groups of people. We generally deliver speeches to give details of our concepts or plans, to give the information of research or explorations, to persuade people of the course of achievement, or to entertain at a meal. It makes a huge difference to the spectators or listeners what they think about us, whether we deliver a fine speech or not. Instead of a vague presentation, having the potentiality to convey the information and concepts undoubtedly and in a well-structured manner, in front of a group of people is a practical skill. Simultaneously with computer knowledge, professional presentation skills are gaining much importance and becoming a new endurance skill at the workplace. People have great pleasures for the presenters who are appealing, involving and instructive. Your presentation fundamental will remain the same, whether you present to the internal or external spectators.

Marketing managers and financial managers deliver presentations to potential clients. Brand managers recommend new thoughts to the organization and present the new merchandise to the sales force. Departmental heads and shop floor supervisors concise their senior managers on current growth in their respective departments. Apart from that, they also elucidate new policies and procedural amendments to their assistants. Apart from these situations in which presentations are given, there are also presentations from the engineers and scientists involved in the research and growth activities of their organizations.

Now let us see whether a commercial presentation varies from public speech or not. A presentation is an official conversation or discussion with an individual or a group of individuals and ‘presents’ thoughts or instruction in a comprehensible, structured manner. Public speaking refers to speaking officially to a group of listeners. Though, in most respects, both these types of verbal communication remain the same, they vary subtly in stipulations of the purpose of the speaker, background and anticipation of the spectators, the quantity of information that is to be delivered, and the level of conversation to be permitted.

The subtle points of difference between Commercial Presentation and Vocalization i.e Public speaking are as follows:
1) The main aim of speakers in commercial presentation is to give the spectators what they know they require. Whereas in public speaking, the main aim is to give the spectators what they believe they want.
2) The types of spectators in commercial presentations are generally homogenous in terms of their knowledge, area of academic or professional interest, etc. Whereas in public speaking, it’s generally heterogeneous.
3) The expectations of spectators in commercial presentations are perfect notification regarding the subject. Whereas in public speaking, the spectators do not expect a lot of information.
4) In commercial presentation, the quantity of information is additional. Whereas in public speaking, the quantity of information is limited.
5) In commercial presentation, the level of communication is additional, as the spectators are willing to get the perfect knowledge regarding the subject comprehensively. Whereas in public speaking, the level of communication is limited, as a general understanding is aspired by the spectators.

There are some specific reasons why the organizations are keen to have an executive deliver a presentation. The points are as follows:
1. To manipulate significant decisions.
2. To magnetize the media and public awareness.
3. To create an icon.
4. To explain the significance of organizational amendments.
5. To chase away rumors.
6. To present conclusions before a committee.

On scrutinizing these state of affairs, perhaps you may examine that, though each one appears to belong to the group of commercial presentations, two of them, the second and the fifth, can be grouped under the category of public speaking or say vocalization, due to the variations talked about previously.

In the BM English Speaking's Advanced English Speaking Course, participants are trained in public Speaking and delivering Effective Business Presentations. For more information log on to: http://www.bmconsultantsindia.com/

Listening Task and Taking Initiative

Merely speaking and writing is not regarded as communication but also ‘listening’, which is often skipped by the people. It is considered that maximum percentage of people have a less efficiency of listening than they believe, and many are not good listeners. These days there are many corporate companies which take much effort in improving inter-personal communications, have confident skill development in reading, writing and speaking. Listening skill is always recommended for enhancing. Many people do have wrong notion that listening is related to hearing. Some people may be very good at hearing, but due to their lack of listening skills, what they understand is not necessary what is being said.

Regarding all communication skills, listening is the most primarily learned and the most frequently used, many are lacking behind and have not mastered. Listening is that skill which underlies all leadership skills. It is the pitch of developing and maintaining relationship, decision making and problem solving. Being leaders, half of our time is spent on communication time listening and much of it is wasted since we do it so poorly. It is such a part of our routine life, in our careers as well as at home, that we take it for granted sometimes. In administrative leadership, the innovative managers are good listeners. They give their advice by listening keenly to their staff or workers. Basically they possess the capability of drawing out excellent in their subordinates and then add to it. Why is it then that while the art of listening is recognized by many researchers as one of the most essential qualities a leader can possess, poor listening is identified frequently as the most common deficiency in leaders? Listening skills are often disregarded or simply taken for granted. Ultimately, there are chances of a lot of difficulties raise in communication.

Leadership is one of the most extensively conversed topics in business today, yet it continues to be puzzling and vague to many people. Merely understanding leadership and the act of leadership is not limited to a select few. It survives at all stages of an organization. The provisions of leadership management are frequently used interchangeably. This is frequently acknowledgeable, as many of the human resource skills are precious in both disciplines. However, they do have a considerably various focus. Management is a foundation of focus, or how to achieve things. Leadership is the uppermost line focus, or whatever is the leader willing to achieve. ‘Management is doing the things right; leadership is doing the right things’. Leadership is not limited to those who are nominated or employed. There are innumerous people who have the caliber to become efficient leaders. In real sense, all the stages of people should practice leadership if they want to attain their target. At time, it may also happen that many people tend to vary in caliber, but each and every person can become more efficient through awareness of the concepts of leadership and increased self-understanding.

There are two fundamental kinds of leadership: Tranquilized and Transfixed.

Tranquilized leaders persuade followers or supporters by means of business or deal. It means they provide their followers wealth, appreciation, or some kind of other reward in exchange for the follower’s effort and performance.

Proficient or knowledgeable leaders support their followers to enhance the confidence that is required for achieving goals. Transfixed leadership, however, involves a powerful personal recognition with the leader. Their followers bond in a shared vision of future, going beyond self-interest and chasing for personal rewards. They persuade their followers to perform further.

In BM English Speaking Advanced English & Communication Skills Course participants are trained to develop their listening skills. For more information log on to http://www.bmconsultantsindia.com/
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