Thursday, January 12, 2012

Key Secrets of Effective Presentation

A presentation is a form of communication with an audience. When you prepare for a presentation, you must consider elements such as situation for which the presentation is designed, the method used and the response the audience will make. The object of a presentation is to transmit information and opinion to an audience in your own words, within a limited amount of time.


Key Secrets of Effective Presentation
  1. Be Prepared
    Being prepared is by far the most important element. It demands you to spend major hours on preparation and rehearsal. This will help you to get an accurate picture of how you speak.
  2. Give yourself to the audience
    Use personal examples and stories in your speech. Make sure that your stories help to emphasize or support your point. The stories must match your message. Use examples from your professional and personal life to make your point. In either case, be willing to give yourself to your audience by sharing some of your bit with them.
  3. Stay Relaxed
    To stay relaxed, you should be prepared. Also focus on your message and not the audience. Make usage of gestures, including walking patterns. Practice the opening of your speech and plan exactly how you will say it. The audience will judge you in the first 30 seconds, they see you.
  4. Add Natural Humour
    Use natural humour by poking fun at yourself and something you said or did. Do not try to be a stand up comedian. Be sure of not to make fun of anyone in the audience. People will laugh at you, when you make fun of yourself but do not overdo it.
  5. Plan your Body and Hand Positions
    During the practice of your speech, look for occasions where you can use a gesture. Pick three positions, one on the center stage, one on your right and one on your left. Maintain eye contact with the audience.
  6. Pay attention to all details
    Make sure you have the right location; you know how to get where you are speaking. Ask how large an audience, you will be speaking to. Arrive early, so you can check out where you will be speaking and make any last minute changes.
  7. Maintain your anxiety-
    Most of the nervous symptoms you experience before a presentation are exactly the same as those you feel when excited. If we call it Energy or Excitement, its Good, but if call it Anxiety, its Bad. Tell yourself that you are excited about the opportunity to speak in front of the group. This is because, the excitement is mush more manageable and positive emotion than anxiety. Use this excitement to energize you and help you communicate your enthusiasm to your audience.
  8. Never Apologize, Confess or make Excuses
    When you apologize, confess or make excuses at any time during your presentation, you are saying to your audience- Do Not expect a lot from me today, I will disappoint you.
  9. Give the audience all the enthusiasm you want back
    You cannot expect your audience to be enthusiastic about a product or a program, if you are yourself not excited about it. The audience will have about as much excitement as you do and no more Enthusiasm is very catchy, most audiences will match your level of enthusiasm.
  10. Get the audience involved in your presentation
    According to a survey, an average attention span of an individual is nine seconds. With so much fading in and out, it makes sense that the audience remembers major part of what you are trying to convey. Your goal is to transform the audience from Passive Listeners to Active Listeners.
It is very important that you pay attention to even the smallest details. You can never over plan. The person, who fails to plan, is actually planning for a failure.

Wednesday, January 11, 2012

Importance of Interaction in Presentations

Interaction is simply a method of sending message from one person or group of persons to another. It is of vital importance in business because it involves all the persons or organization connected with the business- employees, customers, shareholders and all the different sectors.


Importance of Interaction in Presentations

As a presenter, you always want to know your audience. When presenting to hundreds of audience members at a large event, you must be very well prepared with the basic idea.
  1. Best Summary
    Each participant must prepare a summary of the main points at the end of a presentation. Teams of participants switch their summaries and select the best summary out of all.
  2. Brain Storming
    The presenter can conduct a brainstorming session on open-ended questions contributing his or her ideas when appropriate.
  3. Concept Analysis
    The presenter can ask series of questions related to a concept. Building on participants responses, presenter explores the critical features and types of the concept.
  4. Debrief
    A brief and powerful experiential activity is followed by a debriefing discussion to elicit and share useful insights.
  5. Essence
    The audience can write several summaries of the presentation, repeatedly reducing its length.  Thus, giving them a better understanding.
  6. Glossary
    The presenter identifies a key term related to the training topic. The audience can make teams and come up with the definition of the term the presenter collects these definitions, inserts the correct definition among them and plays a dictionary type guessing game.
  7. Intelligent Interruptions
    Presenter can stop the presentation at random levels and selects a participant. The participant asks a question, makes a comment or challenges a statement as a way of demonstrating that he or she has been intelligently processing the presentation.
  8. Item List
    The participants or audience review a list of items in the hand out and select a few that can then clarify these items.
  9. Multilevel Coaching
    Presenter can train a small group of participants and test them to make sure that they have acquired the skill. These participants can then become coaches and train the others.
  10. Question Cards
    After the presentation, ask teams of participants to write 20 short answer questions based on the content. Collect all questions shuffle the cards and conduct a quiz- program.
In this way, interaction will ensure that all the persons/ participants/ audiences have understood the message that is sent. This will also be more likely to respond favorably to the message if it appears reasonable and fair to the receiver.

Importance of English Language

English is one of the most important languages in the world. It can even be said to be the single most important language. Other languages are important too, but not for the same reasons as English are important.  English is important because it is the only language that truly links the whole world together. The other languages may be important for their local values and culture. English can be used as a language in any part of the world. This is because at least a few people in each locality would know the language. Though these people might not have the same accent as others, the language at least will be understandable


Importance of English Language

In countries like India, with people of various cultures live, the languages of each part of the country also differ. English can be the only link as people in each place will not be able to learn all the other languages to communicate with the people. English bridges this gap and connects the people. When a person travels to another part of the world either for the sake of business or even as a tourist, the languages may differ. In these conditions, English is the language that helps people to deal with the situation. It is like a universal language.


The presence of English as a universal language assumes importance in the fact that more and more people leave their countries not only for the sake of business and pleasure, but also for studying. Education has increased the role of English. People who go to another country to study can only have English as their medium of study. This is because the individual will not be able to learn a subject in the local language of the country. This again reinforces the fact that English language is very important.


All correspondences between offices in different countries and also between political leaders of various countries are in English. This linking factor also tells of the importance of English language. In spite of the growth of Internet in various languages, English is the mainstay of the Internet users. This is the language in which most of the information and websites are available. It is very difficult to translate each and every relevant webpage into the language of various countries. With Internet becoming very important in education, English language is bound to grow. Thus the importance of English as a language is emphasized.

The future of English as a language is very secure. The day is not far when this language will become the single language of the world like we have a single currency.

Tuesday, January 10, 2012

Develop English Fluency for Fluent English Speaking

Fluency is the ability to read a text accurately, quickly, and with expression. Fluency is important because it provides a bridge between word recognition and comprehension. Fluent readers read aloud effortlessly and with expression. Their reading sounds natural, as if they are speaking. Readers who have not yet developed fluency read slowly, word by word.

Because fluent readers do not have to concentrate on decoding the words, they can focus their attention on what the text means. They can make connections among the ideas in the text and their background knowledge. In other words, fluent readers recognize words and comprehend at the same time. Less fluent readers, however, must focus their attention on figuring out the words, leaving them little attention for understanding the text.


Fluency Development
It is observed that repeated reading as the key strategy for improving students' fluency skills (NICHD, 2000). Repeated reading has two essential elements:
  1. Giving participants the opportunity to read and then re-read the same text and
  2. Having participants practice their reading orally with an opportunity to receive corrections.
Research has also determined that having students read aloud along with a model of well-paced, expressive reading and receiving specific feedback through systematic progress monitoring also helps improve participant’s fluency skills.

Knowing the meaning of a word is useful, but knowing how to use it in context is vital. Words aren't used in isolation and will often form part of an expression or fixed set of words. Speaking English fluently is not just about making corporate presentations and giving long speeches. It is about expressing your views on the most mundane of things. The ability to make small talk is very important in business and social conversations. Topics for casual conversation could include the weather, sports, current affairs, arts, hobbies, travel, etc. Read up on your area of interest and try framing sentences expressing your opinions. Talk about it with someone close to you so you can check for grammatical accuracy.
  1. Fluency is the ability to read most words in context quickly and accurately.
  2. Fluent readers recognize words automatically when reading silently.
  3. Fluent readers read with expression when reading aloud.
Thus, fluency plays a crucial role in all the sectors at the personal as well as professional. Other essentials for encouraging voluntary reading include a plentiful library of books. For gaining fluency, quantity is more important than quality.

Basic Understanding on Body Language

Body Language is a part of Non-Verbal language. It includes things like gestures, facial expressions and even small things that are barely perceptible like a brief shrug of the shoulder or nod of the head. We frequently communicate both bodily and verbally and an estimated 70% of what we communicate may be on verbal.  Non verbal language is an even bigger category than body language and includes things like tone of voice.

Since, most of us live in one area the body language may be similar among people, its important to know that your gesture, what you do with your arms when you are sitting or standing and talking to someone else, and even what your posture may say.


Excellent Body Language
  1. Maintaining a relaxed posture while walking or during a meeting- Relaxed posture indicates you are comfortable in your surrounding and not under stress. Even if you are in stress while working, when you reduce the appearance of stress, those around you will feel comfortable and have more faith in your abilities.
  2. Mannerisms- Mannerisms like fidgeting, moving around while talking, breaking Eye Contact can be seen as a distractive to those around you. These mannerisms can make you appear anxious, unprepared even if you are not. Mannerisms can be controlled by making note of when they occur and consider ways to alter them. Many times, mannerisms are just old habits that need to be broken.
  3. Controlling Facial Expressions- Learning how to control your facial expressions can help you become more successful in the workplace Change your facial expression by practicing in the mirror. Find an expression that is relaxed and calm and make an attempt to wear it as often as possible around others.
Body language plays a key role in helping an individual to form quick impressions. Through body language, a person can convey a host of feelings without actually speaking a single word. The body language really can reinforce or contradict verbal messages because a person’s body discloses true feelings.

Action speaks louder than words are an indicator that body language is the literal translation to this statement. The ability to understand body language is powerful tools that will help us connects with others, express what we really mean and build relationships. 
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