Preparing for a Business Presentation

Setting up and giving your initial business presentation or speech can be discouraging. At times you may find it tough to decide what you wish to speak and how to speak it, or probably the idea of speaking in front of the spectators frights you. It is a fact that some people are naturally skilled at public speaking, but with the help of direction, anybody can prepare and deliver an authentic speech that will be considered for all the perfect reasons and motivation.

Your primary step might be to sit down with a pen and a paper and charge ahead into the first line of your speech. However, you will preserve much time and effort, not to state much provoking re-writing, if you start instead of dedicating some amount of time to cautious scheduling of your speech. Through efficient preparation, you will be capable of answering or sorting out all the queries and doubts related to your speech before they come up. The contents of your speech and how you deliver it, are based on five significant aspects namely:
Circumstances.
Spectators or listeners.
Reason.
Hypothesis.
Extra information.

Circumstances: -
The circumstances will naturally have an immense bearing on you presentation. The aspects that contribute to the circumstances are the amenities available for your presentation, time and the background of your presentation.

Amenities comprise the venue, seating, lighting, projection facilities, ventilation, sound, etc. Generally, experienced and qualified speakers check out the room or hall in advance and come prepared for any lacunae.

Time refers to both, the time of the day you are going to give presentation and the duration of your speech. Uncomplicated and realistic presentations may work well during the morning time, but if you need to give a speech after dining, you have to adjust your observation or comments to the circumstance. As far as the time limit of the speech is concerned, most commercial presentations are short or to the point. As a result, it is advisable to present the main or significant points or terms in the first few minutes.

Background refers to the events surrounding your speech or presentation. It is your duty to regard your group members, whenever you are presenting in a group. It may happen that they might have probably left a good or bad impression in their minds of the spectators and therefore, you need to adjust yourself to the present situation just before presenting your part. Apart form these events; the current state of affairs in your organizations can also affect the presentation. For instance, if you are supposed to present a new proposal on budget just after your organization has undergone a fiscal loss, you should highlight or pay more attention to those factors of your budget that focus on reducing the costs.

The circumstances will state not only the content of your presentation, but also the time, the tone, and the expectations of the spectators. For instance, laughter or humor may be improper at the time of commercial presentation, while it is always acceptable at the time of wedding speech, or a sports event. You should also be conscious regarding your responsibility and task and any sort of observations that you make at the time of your presentation. For instance, if you are presenting the final report of your project to a group of seniors, you have to be cautious of the short time, firm but polite tone and also the expectations of your seniors. Be careful of the circumstances and your role in it.

In BM English Speaking's Advanced English and Communication Skills course, participants are trained to prepare for professional presentations. For more information log on to: www.bmconsultantsindia.com